Guildford College has a vast range of vocational and academic qualifications, well-qualified and experienced staff alongside well-equipped and modern learning facilities. In addition to their high quality human and physical resources, they provide access to the latest network systems, interactive learning materials, email, Internet and over 800 PCs.

Making the most of technology

Guildford College realises the benefits that can be gained from technology and make the most of this, not only with their student population, but within the college itself.  The college employs around 650 staff and currently has a personnel team of four.

When Janet Melbourne, Personnel Manager at Guildford College decided to change their Human Resource software systems her main priority was to ensure that the system would be easy to use and met the requirements from both an HR and College perspective.   After reviewing several of the most well known systems within the industry, Janet and her team chose Select HR.

“Select HR has been fantastic.  We invested some time in the beginning to make the most of the system and it now helps us with all areas of our work”.  Guildford College have used Select HR since early 2000.  During this time they have successfully produced their SIR, inputted personal, salary and contracts details for all their staff and recorded applicants, using the system to track their progress and produce letters.  In addition, they now generate contracts of employment directly from the system and from the beginning of 2001 will be using the system to assist with absence management and health and safety. 

Reporting and the SIR                                

Janet recalls, “We produced the SIR at the touch of a button.  It was particularly useful to be able to do test runs.  The system creates the SIR then shows a list of any defaults applied allowing us to change any information before submitting the report.  Select HR integrates the SIR requirements into the main system, so we don’t have to waste time inputting information into a separate module”.

“ One of my main criteria for buying a system was that I had to be able to use the report writer”.  Select HR has an integral report writer that contains many standard reports and allows users to create their own.  Select Software provides training on report writing, as well as all other parts of the system and has a report writing service for complex reports or those needed in a hurry.

Ongoing Support                               

“We have always found the helpdesk very good but I also like to be able to find out information from the manual”, says Kevin Harvey, Personnel Administrator.  “I have linked all our standard documents to Select HR so it now produces letters and contracts automatically.  I find the system very useful for producing reports and know that I can always count on the expertise of the helpdesk if I need it”. 

Guildford College plan to extend the use of the system to other parts of their organisation and look forward to producing the new SIR report this year at the touch of a button.  Janet Melbourne has joined the Select Software User Group as a committee member to represent the interests of our college customers alongside her colleagues from private industry.